Job Description: High School Registrar/Office Support

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Supervisor: Executive Director 

Working Days: 213

Part time: .6 FTE with medical, dental, vision, and retirement benefits

Salary range: $24,000-$45,000, commensurate with experience and education.

SUMMARY: Under the direction of the Executive Director, the registrar is responsible for the maintenance of student records at the campus level, processing of enrollment, transfers, and withdraws from the campus. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:  

  • Register new students by verifying residency, eligibility, credit level status, immunization, etc., and enter data into computerized student record system;  
  • Manage student record system by transferring and withdrawing students, receiving and sending records, creating/generating/changing student class schedules, maintaining files and generating reports;  
  • Maintain student files;  
  • Review and interpret student information; including graduation standards, transcripts, etc.;  
  • Prepare a variety of documents and reports including transfer/transcripts, grading, and correspondence;  
  • Complete all secretarial/clerical functions of the department in an efficient and timely manner;  
  • Keep Executive Director informed of student attendance concerns;  
  • Assist counselors with the preparation of reports and student data information;  
  • Complete and submit all State required reports; 
  • Manage subs and absence management computer programs, employee time sheets, and leave logs;
  • Maintain a petty cash account and prepare cash boxes for school activities; receive all incoming funds;
  • Independently answer routine questions and correspondence from parents, staff and students not requiring the supervisor’s attention;
  • Follow and administer medical protocols for students and provide first aid to staff and students maintaining accurate log of distribution consistent with policy(ies);
  • Troubleshoot office machinery (copy, fax etc.) coordinating maintenance and supply inventory;
  • Professionally represent the school in interactions with parents, community, staff, and students;
  • Remain flexible and team-oriented;  
  • Promote and practice professional growth and development;  
  • Perform other duties as may be deemed necessary for the efficient operation of the department. 

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

EDUCATION and/or EXPERIENCE 

1. High school diploma or equivalent 

2. Formal education in modern business office practices 

3. Three years secretarial or related office experience, preferably in an educational setting. 

Additional related experience may substitute for formal education as deemed appropriate. 

LANGUAGE SKILLS:

Ability to speak or otherwise communicate effectively in the English Language. Ability to read, comprehend, and interpret documents, schedules and procedure manuals in English as determined by an assessment. Ability to write routine reports and correspondence. Ability to communicate fluently verbally and in writing in Spanish a plus.

MATHEMATICAL SKILLS: 

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.  

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete and abstract variables. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

OTHER QUALIFICATIONS, SKILLS AND ABILITIES:  

  • Knowledge regarding High School curriculum requirements  Verifiable effective oral, written and interpersonal communication skills  
  • Extensive knowledge of and ability to perform basic secretarial skills (typing, filing, data entry and use of basic office equipment) 
    • √ Keyboarding 55 wpm 
    • √ Ability to use correct grammar and punctuation 
    • √ Ability to use a variety of office machines 
    • √ Proficient computer skills including the use of Google and Microsoft Office, and the Internet  
  • Proficient in the use of Infinite Campus software as it applies to student records 
  • Organizational and project management skills  
  • Ability to perform tasks and projects with a high degree of accuracy and attention to detail  
  • Ability to independently prioritize and process workflow  
  • Ability to work under pressure with constant interruptions, and meet deadlines 
  •  Ability to handle confidential matters professionally  
  • Demonstrated abilities in self-direction and sound judgment 
  • Ability to maintain a positive attitude towards staff, students, parents, and community members  
  • Demonstrated abilities to be a good team player 

INTERPERSONAL SKILLS: Works well with others from diverse backgrounds. Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; and remaining open to others’ ideas. Demonstrated ability to successfully work with adolescent students and public.  

SUPERVISORY: This position may supervise volunteers and student aides. This position may provide direction to some clerical office staff. All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. 

MARGINAL DUTIES AND RESPONSIBILITIES:

Marginal duties of this position include the following:

  • Serve on building committees;
  • Update school bulletin boards and calendars; 
  • Report issues to authorities as necessary, animal control, suspicious activity etc. 

PHYSICAL DEMANDS: 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly required to sit, and frequently required to walk or stand; lift and carry objects weighing up to 30 pounds a distance of 50 feet; perform repeated pushing and pulling movements; reach with hands and arms; and use the hands to handle, finger, or feel objects, tools, or controls. The employee will frequently bend or twist at the neck and trunk while performing the duties of this job. Successful performance requires specific vision abilities that include close vision, distance vision, and peripheral vision. 

WORK ENVIRONMENT: There are no unusual environmental conditions. Typically, the noise level in the work environment is moderate. 

PRIMARY WORKING RELATIONSHIPS:  Executive Director and Director of Academics.  

OTHER WORKING RELATIONSHIPS:  Faculty, staff, students, Cardinal Academy Board Members, The Salvation Army Corps Officers and staff and volunteers.

OTHER RELATIONSHIPS: Parents 

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable. 

At Cardinal Academy, we celebrate, support, and thrive on diversity, for the benefit of our faculty and staff, and our entire school community. 

We believe that diversity is essential and integral to the success of our school. We are proud to be an equal opportunity workplace. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Cardinal Academy is committed to providing employees with a work environment in which to explore ideas, innovate, and put best practices into action and also free of discrimination and harassment. All employment decisions at Cardinal Academy are based on school needs, job requirements, and individual qualifications. Our policy is in accordance with Title VI of the Civil Rights Act of 1964, as amended; Title IX of the Educational Amendments of 1972; and Section 504 of the Rehabilitation Act of 1973, as amended.